Mid to late August is a good time to stop and take a close look at your GSA MAS contract. Once September hits, pace picks up quickly and federal buyers begin moving faster to wrap up spending before the fiscal year closes. If your contract isn’t ready, you may miss out on potential orders or run into preventable issues at the worst possible time.
Now is the window to review key sections and make sure everything lines up with how your business is actually operating. It is easier to fix problems before traffic picks up. Small changes now can keep larger issues off your plate during Q4. Here’s a breakdown of places worth checking before the final quarter rush begins.
Review Pricing and Discounts
Pricing is one of the most sensitive parts of your GSA MAS contract. Agencies are allowed to rely on your approved rates without negotiation, which means any gaps between contract pricing and actual pricing can cause confusion. That includes both what you charge and the discounts tied to certain types of buyers.
- Check if the prices listed still match what you charge across your commercial sales
- Make sure past contract modifications haven’t made your discount structure unclear
- Fix any outdated or mismatched details that could slow down an order or raise audit flags
It’s easy for well-meaning updates to accidentally shift things out of place, especially after several rounds of commercial price changes. This is a good month to cross-check and make sure nothing’s slipping through the cracks.
Procurement Solutions, Inc. provides GSA MAS contract review and pricing update services, ensuring contract pricing and discounts stay clear and current throughout the year.
Look Over Labor Categories and Descriptions
When labor is part of your offering, the way your contract handles job titles and categories plays a big role in compliance. Outdated or unclear labor descriptions can trigger issues not just with buyers, but internally with invoicing and role assignments.
- Review experience requirements and education levels in each category
- Double-check responsibilities to confirm they still match how the role works today
- Look for any new roles that were added to your team this year but haven’t been added to the contract yet
Labor categories aren’t one-and-done. They evolve alongside your services and staffing shifts. It is far easier to clean them up now than wait till a project is active and you are trying to correct things under pressure.
Procurement Solutions, Inc. assists businesses with labor category management and updates, aligning contract terms with evolving staffing needs.
Check Recent Modifications and Pending Changes
Modifications can sneak past in the summer months. If they’re not tracked clearly, you might not realize a critical update was never fully processed. Pending modifications waiting for approval can leave your contract with outdated or unsupported terms.
- Gather a list of recent mods and check that each one has been accepted and applied
- Identify any updates that haven’t cleared and follow up early, before September slows response times
- Review partner-related or pricing mods to confirm they’re showing correctly
It’s never ideal to discover an expected change didn’t go through just as an order is being prepped. Double-checking modification status in August gives you time to address anything before Q4 heads into full swing.
Look at Your Sales Tracking and IFF Reporting
Sales data needs to match your GSA MAS contract terms, especially when it comes to IFF payments. Even small sales classification errors can cause misreporting, which tends to surface when it’s time to submit end-of-year reviews or prepare for an audit.
- Confirm that your sales tracking system is correctly filtering GSA sales from other sales
- Make sure IFF payments don’t include errors tied to product cards or misassigned buyers
- Clean up minor mistakes before they roll into larger fixes under a tighter deadline
It helps to revisit your reporting process now, before missed labels or miscodes become a bigger issue during quarterly cleanup. The fewer surprises in Q4, the better.
Procurement Solutions, Inc. advises clients on GSA sales tracking, IFF reporting, and quarterly data reviews to keep contract performance error-free ahead of audits.
Match Staffing and Performance Plans with Current Contract Terms
A GSA MAS contract doesn’t exist on paper alone. It is tied directly to live staff and performance expectations. As projects shift and team members move around, your active contract should stay in line with the people carrying it out.
- Confirm that all current staff assigned to GSA projects still meet the qualifications listed
- Review whether any performance plans are out of date based on new project scope
- Give yourself time to update supporting documentation now instead of rushing during a live task order
It is not rare to find that someone moved into a key role that was never reflected in a contract update. Catching these mismatches before Q4 can help prevent order delays or questioning during the busiest part of the contracting calendar.
Stay Ahead While Time’s Still on Your Side
Making these checks now saves a lot of scrambling later. Late summer gives just enough space to take a careful look, update what’s needed, and push through changes with time left to spare. Once September ramps up, agency timelines shrink and response windows do too.
Getting your GSA MAS contract in shape before the fiscal year closes means fewer headaches, smoother work, and a better chance of landing last-quarter buys. Whether it is cleaning up pricing, updating labor descriptions, or reviewing sales reports, the small details you sharpen now can make a big difference once the year winds down.
Staying on top of contract updates means your projects run smoothly and avoids costly missteps down the road. Small changes can make a big difference in your ability to deliver clean, accurate work under the contract. When you need support reviewing your GSA MAS contract, Procurement Solutions, Inc. is ready to make the process easier. Contact us to get started today.